Welcome to Waurn Ponds Estate, a premier Geelong conference venue.  We provide enriched conference experiences where education, innovation, and collaboration come together in the one conference venue located in the regional Victorian city of Geelong. Discover inviting breakout spaces that foster collaboration and relaxation, all leading to our exquisite restaurant overlooking our kitchen garden.

Our Estate stands as a premier conference venue with accommodation in Geelong, providing an opportunity to escape distractions and fully engage in your conference. From day and residential conferences to corporate retreats and seminars, we cater to a wide range of business events, offering technology-rich meeting spaces and multiple indoor and outdoor areas to encourage interaction, teamwork, and celebration.

What makes Waurn Ponds Estate a unique conference venue in Geelong.

Located just 1 hours’ drive from Melbourne, our Estate is located in the heart of regional Victoria in the Geelong & Bellarine’s wine region. Our Estate is situated in the sprawling grounds of Deakin University’s Waurn Ponds Campus, just a short drive from the Great Ocean Road and all it has to offer. Our location has allowed us to create a unique food culture that explores sustainably sourced regional produce that becomes a talking point amongst conference delegates, promoting interaction.

Our unique setting allows our guests to escape from the distractions of the outside world and to immerse themselves in their conference experience. The venue offers a conference room flooded with natural light, in addition to a variety of meeting rooms and public meeting spaces. The Estate is one of Victoria’s premier conference venues with accommodation with large lawn areas, rolling hills, tennis courts and a walking track perfect for team building activities.

Conferences requiring accommodation for guests, will be able to indulge in luxury accommodation, unwind and relax at the end of the day. With 60 rooms available, each featuring King sized beds and superb bathrooms, Waurn Ponds Estate has everything you need. Twin share accommodation is also available. 

We cater for a wide range of business events from day and residential conferences, corporate retreats, meetings and seminars.

Meeting spaces to let you think, discuss & learn.

We provide state-of-the-art and technology rich facilities for meetings, conferences and events. Our meeting rooms for hire are designed to the highest standards providing the perfect venue for your next conference, function or corporate retreat.

Escaping from traditional conference food.

At the heart of our philosophy lies a deep passion for exceptional cuisine. Our unique food culture promotes interaction amongst conference delegates. For our contemporary and innovative feasting and shared menus, we source local and regional produce with complete consideration for sustainability.  

Your own room to unwind, reflect & relax.

60 rooms to be your home away from home when at a conference, meticulously designed to provide comfort and style. Our unique accommodation in Geelong provides a peaceful environment to immerse yourself in your surroundings and make the most of your experience. 

Conference Venue FAQs

Where is the Estate located?

Our Estate is located on the grounds of Deakin University’s Waurn Ponds Campus. The Estate is approximately 20 minutes drive from the Geelong city centre and 1-hour drive from Melbourne. Located on Nicol Drive South, Waurn Ponds. From Pigdons Road, Waurn Ponds, take entrance 1 into Deakin University, turn left at the first round-a-bout. Follow this road to the very end until you reach the entrance to Waurn Ponds Estate which will be on your right-hand side.

How many conference rooms does the Estate have?

Our Estate has a total of 8 different conference rooms, in addition to a variety of public spaces that can be utilised for less formal discussions and meetings. Crafted to exceptional standards, our conference venue in Geelong presents a diverse selection of thoughtfully designed meeting rooms for hire, ensuring an ideal backdrop for your upcoming conference. Featuring cutting-edge audio-visual technology and contemporary amenities, our meeting spaces are expertly tailored to elevate the experience of your conference or corporate gathering.

Click here to learn more about our conference meeting spaces.

Does the Estate offer conference catering?

Yes. In fact, we pride ourselves on having a unique food culture that aims to escape from traditional conference food and focuses on encouraging interaction amongst conference delegates. Dining at Waurn Ponds Estate is an experience in itself. Our feasting and shared conference catering options include handcrafted, sustainable dishes featuring local produce, with an emphasis on organic ingredients where possible.


Click here to learn more about our conference catering packages.

Does the Estate offer conference accommodation?

Yes. Our Estate has 60 rooms that are available for your residential conference. Each room features a bathroom and a  king-size bed. 57 of our rooms can be transformed into twin share accommodation with two single beds, providing flexible arrangements to suit your needs. 

Click here to learn more about our conference accommodation options.

Does the conference venue have breakout areas? 

Our six smaller meeting rooms located amongst the accommodation wings offer excellent breakout rooms with full audio-visual facilities.

The design of the conference venue and event spaces encourage informal breakout sessions throughout the public areas. Small groups of people can find a quiet spot to brainstorm, discuss ideas, reflect, or plan. Exclusive use of the Estate can be offered for conference groups of a certain size. Contact the team to find out more.

If you would like more information on our conference packages or would like to arrange a site inspection call us.

03 5227 3000

Request a Conference Kit

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I’ve had nothing but positive feedback from attendees over the 3 days who all noted the quality of the food as well as the extra steps taken by staff to make their stay more enjoyable. A number of our guests really appreciated your team pulling out the table tennis after our Monday dinner. Thank you.

Matthew Byers
Energy Pipelines CRC