Sustainability is becoming increasingly more prevalent in our day-to-day lives and we are always looking for ways to go green or reduce our impact on the environment.
Over the past year, sustainable events and conferences are getting increasingly popular, so why not join in?
Here, we have provided a whole range of different tips that can help make sure your next conference or event is environmentally friendly.
Choose a venue that has great sustainability measures
If you choose a venue that has great sustainability measures, then half of the job is already done for you. Research a few different venues and pick one that ticks all the boxes. Think solar panels and waste management. You could even get in contact with the venue manager and find out what their green policy is.
Choosing the right suppliers
It is important that your suppliers’ values align with your business. When selecting suppliers, take into consideration what kind of sustainability methods they implement and what measures they take to reduce their environmental impact.
Discuss initiatives such as; local sourcing and what type of packaging they use, e.g. do they use materials that are reusable or recyclable?
Once you’ve chosen supplier, work together to ensure all sustainability goals are achieved.
Organise waste management
Start by checking what your venue already does for waste management. If they already have a recycling system in place, great! However, if they don’t you will need to make a plan. Start simple by organising recycling bins and then start to research if some sort of composting method could be implemented for food wastage.
Consider the impact of travel
Means of travel can make a large difference in the size of carbon footprint produced from your conference.
Consider such things as; will my delegates need to fly? If so, is it possible to have them attend virtually? As an alternative of attendees driving their own cars, will it be more sustainable to hire a bus to commute everyone? Or even better, could you provide a public transport guide?
Reduce printing by using electronic communications such as emails, websites and USBs. Encourage note taking to be done electronically instead of wasting hundreds of notepads. If event printouts are necessary, then opt for recycled paper.
Check with your catering company or the on-site caterers if organic and local produce is able to be sourced. Monitor the final attendee numbers and communicate this with your caterers to ensure waste is minimised. If there does happen to be leftovers, consider donating to a charity.
It’s also important to avoid disposable plates, cutlery and napkins or use recyclable options.
At your conference ensure equipment is turned off when not in use and try to use rooms with natural daylight, that way you can avoid using unnecessary lighting. Work with your venue to reduce power and air conditioning/heating where possible.
Use digital event planning
Gone are the days where we need to send out paper invites, instead create an online registration using a website. Avoid sending out brochures and paper itineraries, this information can be shared through social channels.
And remember, every little bit counts!